Handling Policy of Specific Personal Information, etc.

We will strive to ensure proper handling of individual numbers and specific personal information (hereinafter “specific personal information”) based on the “Act on the Use of Numbers to Identify a Specific Individual in the Administrative Procedure” (hereinafter the “My Number Act”).

1. Company name

Aderans Company Limited

2. Compliance with relevant laws, regulations and guidelines

When handling “specific personal information,” we will comply with the My Number Act, the “Guidelines for Proper Handling of Specific Personal Information (for Private Entities),” the “Act on the Protection of Personal Information” (hereinafter the “Personal Information Protection Law”) and guidelines of ministries and agencies.

3. Purpose of use

We will use specific personal information received by us for the following purposes.

• Specific personal information of business partners
  • Preparation of payment record for real-estate deals
  • Preparation of payment record for reward, fees, contract money and prize money
• Specific personal information of shareholders
  • Preparation of payment record for distribution of dividends and surplus
• Specific personal information of our employees
  [Tax matters]
  • Preparation of certificates of tax deducted
  • Submission of declaration forms, notifications and applications for property accumulation residence/pension savings
  • Provision of information on employees who are members of our employee shareholding association to the association for the purpose of preparation of payment record by the association
  [Social insurance]
  • Preparation of notifications, applications and claim notes related to health insurance and employees’ pension insurance.
  • Preparation of notifications, applications, claim notes and certificates related to employment insurance and industrial accident compensation insurance
• Specific personal information of partners and relatives of our employees
  [Tax matters]
  • Preparation of certificates of tax deducted
  [Social insurance]
  • Preparation of notifications of health insurance and employees’ pension insurance

4. Security control measures

In order to prevent leakage, loss or damage of specific personal information and to properly manage other individual numbers, we will comply with separate company regulations based on the My Number Act, the Personal Information Protection Law and relevant guidelines.

5. Entrustment

We may delegate handling of specific personal information to a third party. In this case, we will conduct necessary and appropriate supervision of the third party according to the My Number Act and the Personal Information Protection Law.

6. Continuous improvement

We will strive to continue to improve the methods for handling specific personal information

7. Disclosure of specific personal information

If a person or his/her representative requests us to disclose specific personal information related to the person, we will respond to it without delay unless the disclosure may:
• harm the life, body, property, or other rights or interests of the person or a third party;
• seriously impede the proper execution of our business;
• violate laws or regulations.

For more information on disclosure of specific personal information, please contact the relevant departments below.

8. Contact point for inquiries and complaints

For inquiries or complaints regarding our handling of specific personal information, please call the following contact point:
Human Resources Dept. (Phone: 81-3-6895-9623)